Routes

The Routes screen is the operations sheet: one table per day, one row per route running that day. Planners and transport office staff use it to fill in who is driving what, check each van’s load against its limits, and print the paperwork the driver and the warehouse need.

Where to find it: Routes in the sidebar Who can use it: anyone with “View routes” can open it. You need “Plan / edit routes” to type into the sheet and to see the New route button. Income figures only appear for users with “View route income, profit, cost and zone charges”.

When you use this

See every route running tomorrow (or any day) at one depot or across all of them.
Type in the van, driver and mate for each route as the day is crewed.
Spot a van that is over its weight or volume limit before it is loaded.
Print a run sheet for a driver or a load sheet for the warehouse.
Export a day to CSV.

Controls at the top

Control	What it means	Why it matters
Depot	All depots, or one depot.	Narrows the sheet to the routes leaving one site. It is part of the page address, so you can bookmark or send a link to “the Northampton sheet”.
Day / Week	Show one day, or seven days stacked one under the other.	Week view is the same table repeated for each day, empty days included.
Date (Day view)	The day to show. Defaults to today.	Pick any date - there is no need to step day by day.
Week starting (Week view)	The first of the seven days to show.	The second, greyed out date after to is the end of the week. It is worked out for you and cannot be typed in.
New route	Opens Create a route.	Only shown if you can plan and edit routes.

The day header

Each day has its own header line above its table.

Item	What it means
Date	The day, for example `Tue, 15/09/2026`.
Orders and income	How many orders are on that day’s routes and, if you can see money, the day’s income. (part priced) means some orders have no agreed price, so the income is lower than it will really be.
Log absence, Order notifications, Crew notifications	Shown but not available yet (greyed out, “coming soon”).
Export CSV	Downloads exactly what is on screen for that day as a CSV file named `routes-<date>.csv`. Income is only included if you can see money. Greyed out on a day with no routes.

Columns

Column	What it means	Editable	Why it matters
Name	The route’s name, or its code if it has no name. A multi-day route shows one row per day with (day 2 of 3) after the name. Click it to open the route.	No	Tells you which run this is.
Area	Free text: where the route is going, to help planning.	Yes, up to 120 characters	Only for people reading the sheet. It does not change the route.
App ID	Two lines: the route code, and under it the driver’s passcode.	No	The driver signs in to the driver app with these two values. Treat the passcode like a password.
Vehicle	Free text: the van running the job today, usually its registration.	Yes, up to 120 characters	Free text on purpose, so a hired van or a subcontractor’s truck can be written in. It is printed on the paperwork.
Driver	Free text: the first crew member.	Yes, up to 120 characters	Printed on the run sheet.
Mate	Free text: the second crew member.	Yes, up to 120 characters	Printed on the run sheet.
Asset	Free text: anything else the run is carrying that the office needs on the sheet (for example a trailer).	Yes, up to 120 characters	Information only.
Orders	How many orders are on the route.	No
Weight	Two lines: total weight (kg) and total volume (m3). Green means within the vehicle’s limit, red with a warning triangle means over it, grey means no limit is set.	No	An over-limit van cannot be dispatched. On days 2 and later of a multi-day route it says on day 1, because the van is loaded once and the whole run’s load is shown on its first day.
Income	The agreed price of the route’s orders. Only for users who can see money.	No
Start / Finish	When the van leaves and when it is back, worked out from the schedule. Under it, in grey, the length of the run (for example `14:35`).	No	A route that has never been scheduled shows only its start time. Later days of a multi-day route show on day 1 for the length.
Distance	The estimated distance of the whole run, in km.	No	Shown on day 1 only for multi-day routes.
Options	Paperwork buttons for the route (see below).	-

The day’s totals (number of routes, orders, weight, income, driving time and distance) are shown in the last row of each table. A multi-day route is counted once, on its first day.

Buttons and actions

Action	What it does
Print run sheet	Creates the driver’s run sheet as a PDF. It is prepared in the background; a message tells you when it is ready to open. A note is added to the route’s log saying which version of the plan was printed, so you can tell later if the plan changed after the driver was handed the paper.
Print load sheet	Creates the warehouse load sheet as a PDF, in the same way. It lists what has to go on the van.
Print all paperwork	Not available yet.
Print delivery labels	Not available yet. Only shown when the route carries deliveries.
Print customer label	Not available yet.
Print collection labels	Not available yet. Only shown when the route has collections.
Try again	Shown if the sheet could not load. Reloads the date range.

Tips and common mistakes

“No routes running on this day.” means the day really is empty. If the sheet failed to load you see an error with Try again instead.
Weight and volume show grey (no verdict) when no capacity is known for the van - pick a vehicle type on the route so there is something to measure against.
The Vehicle column is only text. It does not book a vehicle in Tracovy and is not what the capacity limit is read from - the limit comes from the route’s vehicle type.
Reprint the run sheet after any change to the route. The driver’s paper does not update itself.